Oral Presentation Guidelines

Oral sessions will be in Main Hall on the 1st floor. A preview/testing area will be available in room 407.

Please note that all speakers must give their presentations from the computer systems set up in the Main Hall. Use of individual laptops cannot be accommodated.


Visuals for oral presentations should be in Microsoft PowerPoint, version 2007 (.ppt or .pptx), or Adobe Acrobat Reader 9.x (.pdf). Any animation or video files must be compatible with Windows XP and Windows Media Player.
Please see default codecs of Windows Media Player. http://support.microsoft.com/kb/291948/en


PowerPoint files or PDF files should be uploaded through the ICALEPCS database used for abstract and paper submission (select "Transparencies"). Any animations or video files referenced within presentations must be uploaded along with the PowerPoint file (select "Supporting Files").

To ensure that presentations can be reviewed ahead of time to check for any display problems (fonts, readability, etc.), files must be submitted before the conference starts.

Inclusion in Proceedings

Please note that PDF files of oral presentation will be included in the proceedings.

Poster Presentations

Poster size

Poster size must be with in 1120mm (44inch) wide x 1520mm (60inch).

Time schedule of poster presentations

Authors should mount posters between 8:30 and 16:30 (Tue. and Wed.) or 16:20 (Thu).
Presenters should attend the poster session from 15:00 to 16:00 (Tue.), from 15:05 to 16:05 (Wed) or from 14:55 to 15:55 (Thu) to answer questions.
Official staffs will check for the attendance of the presenter of each poster and if the staff cannot find the presenter, the presentation will not be included in the conference proceedings.
The presenter must be one of the authors.


The preliminary proceedings will be available at icalepcs2009 web site.

The final version will be posted on the JACoW site at http://accelconf.web.cern.ch/accelconf/ and will be distributed on CDs to conference registrants upon request.

Questions concerning the proceedings may be addressed to paper-icalepcs2009@spring8.or.jp.

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